MINUTES OF TYDD ST MARY PARISH COUNCIL MEETING

HELD AT TYDD ST MARY VILLAGE HALL 2^nd SEPTEMBER 2024 AT 7pm

Presiding over the meeting, Cllr Bowser

In Attendance:

Cllr Eves, Cllr Magnus, Cllr Markillie, Cllr Zacharias, Cllr Allard, Cllr Wright

County Cllr Couplane and Mrs Jane Ripley, Clerk.

TSM = Tydd St Mary TG = Tydd Gote PFC = Playing Field Committee

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121.24 APOLOGIES FOR ABSENCE with reasons

Cllr Magnus will be late.

122.24 DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the

Localism Act 2011 and to consider any applications for dispensation.

None

124.24 SIGNING OF THE MINUTES

Clerk’s Notes from the meeting on 1^st July 2024 were taken as read and signed as minutes by the Chair.

125.24 TO CONSIDER APPLICATIONS AND RESOLVE ON CO-OPTION TO COUNCIL

Council had read Mr Wrights application and RESOLVED to Co-opt him to the Council.

Cllr Wright signed his declaration of acceptance. The Clerk granted Cllr Wright a dispensation to participate in Budget and precept matters from September 2024 to the next election.

126.24 TO CONSIDER ITEMS FOR & FROM OUTSIDE AGENCIES/PARISH COUNCIL

REPRESENTATIVE AND RESOLVE ACCORDINGLY

Cllr Coupland informed Council that devolution is not secured now that Labour is in power.

7.05 Cllr Magnus entered the meeting.

127.24 CLERKS REPORT

Nothing to report.

128.24 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY

Applications:

H21-0514-24 Mr & Mrs Wright, 80/82 Station Rd, Tydd Gote

Change of use from Post Office to self-contained annex (retrospective)

Council had no objection to this application

Approvals by SHDC:

H21-0514-24 Mr & Mrs Wright, 80/82 Station Rd, Tydd Gote

Change of use from Post Office to self-contained annex (retrospective)

Refusals by South Holland District Council:

Appeals:

Withdrawn Application

129.24 TO REVIEW AGREEMENT WITH PLAYING FIELD COMMITTEE

Two new bins have been installed at field, these are owned and responsibility of PFC and will be emptied by them (this will be an addendum to agreement).

The football club took it upon themselves to have the grass at field cut without PFC or PC knowledge, this will not be tolerated and PFC will be taking this up with them.

Grant funding has been obtained for 2 new security cameras at the park and for fencing and installation around community garden.

Many more functions, fundraisers and clubs are now being held at the pavilion.

130.24 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY

a. Items for payment under section 137: none

b. Accounts for payment

Date	Payee	BACS	Item	Chq No	Net	VAT	Gross
8/7/24	ICO	36	Data Protection	DD	£35.00		£35.00
9/7/24	HMRC	37	PAYE		£575.33		£575.33
	Netwise	38	New Domain		£10.00	£2.00	£12.00
12/7/24	D W Woods	39	Ground Maint TSM 8388		£350.00	£70.00	£420.00
	D W Woods	40	Ground Maint TG 8389		£100.00	£20.00	£120.00
	U Wood	41	Balance for Shelter		£2358.33	£471.67	£2830.00
28/7/24	Diocese of Lincoln	42	Rent increase on Glebe field		£251.50		£251.50
	ElanCity	43	Speed sign		£2289.99	£458.00	£2747.99
	Mrs Ripley	44	Wages July		£684.38		£684.38
	LCC Pension Fund	45	Pension		£281.50		£281.50
14/8/24	PKF Littlejohn	46	Audit fee		£315.00	£63.00	£378.00
	Playsafety	47	ROSPA Inspection x2		£220.00	£44.00	£264.00
	R Bowser	48	Jubilee clips + Padlock		£57.65		£57.65
	Mr A Zaccharias	49	Pressure wash 2 x play areas		£150.00		£150.00
23/8/24	Mrs Ripley	50	Wages Aug		£684.38		£684.38
	LCC Pension Fund	51	Pension		£281.50		£281.50
	D W Woods	52	Ground Maint TSM 8486		£700.00	£140.00	£840.00
	D W Woods	53	Ground Maint TG 8487		£200.00	£40.00	£240.00
2/9/24	Mrs Ripley	54	Expenses		D		£266.74
	Gallagher	55	Insurance 2024/25		£1972.60		£1972.60

The above payments were proposed, seconded and RESOLVED for payment.

c. Money in £152.93 Interest. £11,656.67 Grant

d. Bank reconciliation and net position for first quarter – Circulated prior to meeting

No questions on above

e. Update on External Audit

This has been completed, returned and advertised.

131.24 UPDATE ON OWNERSHIP OF TYDD GOTE PLAY AREA AND RESOLVE ACCORDINGLY

Council solicitor is still awaiting reply from Land Registry.

Council RESOLVED to request costing of expediting this and if free to go ahead.

132.24 UPDATE ON SPEED SIGNS AND RESOLVE ACCORDINLGY

a. New Sign

Council RESOLVED to apply for grant funding of £800 to add to the £1500 left in budget and purchase a fourth speed sign for the parish.

b. Service existing signs

Council RESOLVED to have the 2 Westcotec speed signs serviced and purchase 2 new batteries.

Cllr Zacharias left meeting at 7.38 and returned at 7.40

133.24 UPDATE ON SHARED PROSPERITY FUND APPLICATION & RESOLVE ACCORDINGLY

Council has been requested to supply more evidence of parishioner’s perception of improvement following the projects.

The Grant money has now been paid.

134.24 TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY

a. LALC - News (circulated)

b. WYPF – Pension information

c. Parishioner – update on fix my street (trees opposite shop)

d. CDDO Government- Agreement to Council new Domain

e. Application for Co-option to Council

f. ICO – confirmation of renewal

g. Holbeach Police – Invite for priority setting items

h. Thomas Chapman – Unable to clean play areas

i. LRSP – Report from meeting re-sign placement

j. Westcotec – service quotation

k. Gallagher – Pre renewal questionnaire

l. Savills – Rent increase Glebe field

m. LRSP – speed sign information x4

n. LCC – Minerals and waste consultation – (circulated)

o. Planning Inspectorate – Eastern Green Link 3 and 4 Scoping notification – (circulated)

p. HDC Planning - Eastern Green Link 3 and 4 Environmental impact assessment – (circulated)

q. Unity Trust Bank – Changes to charges

r. PKF Littlejohn – Completed Audit

s. SHDC - Eastern Green Link 3 and 4 Scoping notification – (circulated)

t. Play Safety – ROSPA reports (circulated)

u. Mr A Zacharias – Quotation for pressure washing play areas

v. Wickstead – Annual Play Inspection Quote

w. OLP – Reply to Clerks query on Zip wire

x. SHDC – Invite to Chairmans Ball (circulated)

y. Gallagher – Insurance renewal:

Council RESOLVED to accept renewal quote and to enter the 3-year agreement offered.

135.24 TO CONSIDER PARISH COUNCIL RESPONSIBILITIES AND RESOLVE ACCORDINGLY

Play Area-TSM (Glebe Field)

To consider ROSPA Inspection report

Council discussed report and listed items for maintenance.

Play Area – TG

To consider ROSPA Inspection report

Council discussed report and listed items for maintenance.

Allotments: Nothing to report
Any Other area: Nothing to report

136.24 TO DISCUSS NEWSLETTER AND RESOLVE ACCORDINGLY

Draft for delivery end of September is being worked on and will be sent to Council shortly.

136.24 TO CONSIDER REQUEST FOR BOTTLE BANK AND RESOLVE ACCORDINGLY- Cllr Zacharias

This was discussed at length, Clerk to enquire about supplier etc and report to next meeting.

137.24 TO ADOPT AND REVIEW POLICY AND PROCEDURE

None this month

138.24 TO RESOLVE ON ITEMS FROM THE PARISH INSPECTION

Council discussed the inspection findings.

Items will be submitted to Cllr Coupland for Highways.

The Clerk and Council members will carry out allocated tasks and report to next meeting.

139.24 TO DISCUSS ITEMS FOR NEXT YEARS BUDGET

Items for consideration and costing:

Speed sign service (ongoing)

Zip wire service (ongoing)

Xmas tree replacement TSM

Parish Projects

140.24 HIGHWAYS & FOOTWAYS

a. Update on outstanding matters: None

b. To report any new matters.: Covered in Parish Inspection

141.24 DATE OF NEXT COUNCIL MEETING: 4^th November 2024 Fenland Church Hall 7pm

142.24 To Resolve for the council to move into closed session in accordance with the Public Bodies

(admissions to meetings) Act 1960 to discuss the following matters.

Council RESOLVED to move into closed session.

Cllr Coupland left the meeting at 9.40pm

143.24 TO REVIEW ALLOTMENT RENT

Council RESOLVED not to increase rents at this time.

There being no more business to transact the meeting closed at 9.50pm

Signed Date

Chairman