MINUTES OF ANNUAL TYDD ST MARY PARISH
COUNCIL MEETING
HELD AT FENLAND CHURCH HALL 2nd MAY 2024 AT 7pm
Presiding
over the meeting, Cllr Bowser
In
Attendance:
Cllr
Magnus, Cllr
Eves, Cllr Markillie, Cllr Zacharias, Cllr Slaymaker,
District Cllr Tyrrell, 3 m3mb3rs of
the public and Mrs Jane Ripley, Clerk.
TSM = Tydd St Mary TG = Tydd Gote PFC = Playing Field Committee
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58.24 TO
ELECT A CHAIRMAN & DECLARATION OF ACCEPTANCE TO THE OFFICE OF CHAIR TO BE SIGNED Cllr
Bowser was proposed, seconded and elected. Cllr Bowser signed his declaration
of acceptance to the office of Chairman. 59.24 TO ELECT A VICE CHAIRMAN Cllr Magnus was proposed, seconded and elected. 60.24 TO SUSPEND THE MEETING TO
ALLOW A PUBLIC FORUM (10 – Minutes) Council RESOLVED to suspend standing orders. There followed a 10-minute public forum discussing
the planning application: H21-1136-23 Land North of 29 Station Rd Tydd Gote Proposed holiday
lodges and yoga building This will be going to committee next Tuesday and
has been recommended for approval by the planning officer. Standing orders were reinstated. 61.42 APOLOGIES FOR ABSENCE with reasons Cllr Allard sent apologies and
Council RESOLVED to accept them. 62.24 DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the Localism Act 2011 and to consider
any applications for dispensation. None 63.24 SIGNING OF THE MINUTES Clerk’s Notes from the meeting on 8th April 2024 were taken as read and signed as minutes
by the Chair. Members
of the public left the meeting at 7.20pm 64.24
REVIEW THE FOLLOWING: Pass to me other than electing Cllrs to roles Review
of delegation arrangements to Committees, Panels and Staff. Delegated powers to remain in place for use as and when needed between
meetings. Review
of terms of reference for Committees and panels. Personnel Panel terms of reference to remain unchanged. Appointment
of members to Personnel Panel. It was proposed that Cllrs Magnus Evans and Markillie become members of
the panel, this was RESOLVED. Appointment
of Council Planning Officer Cllr Markillie was proposed seconded and appointed. Appointment
of Council Highways Officer Cllr Markillie was proposed seconded and appointed. Appointment
of any new Committees. Panels, Working Parties or Task Groups. It was proposed to form any Working Party Group as and when needed,
this was RESOLVED. Standing
orders and Financial Regulations To be reviewed in July 2024. Arrangements
(including legal agreements) with other local authorities, not for profit
organisations and businesses. Reviewed and to remain in place. Council representation on external
bodies and reporting arrangements. Council representatives on Community Speed Watch, Cllrs Slaymaker and
Eves Council Representatives on Medleys Charity to remain as Mr D Daniel and
Mrs S Ely Council Representative on the Power Fund to remain Cllr Markillie General Power of Competence: To
Resolve that Council meet the prescribed conditions to for eligibility. Council meets the criteria for the
General Power of Competence by 7 members being elected and the Clerk holding
the CILCA qualification. Inventory
of Council land and assets. Reviewed and updated March 2024. Insurance
cover. To be reviewed in September for renewal in October. Councils
and employee’s membership of other bodies. Council and Clerks membership of LALC and SLCC to continue. Reviewed as per Council Policy
Review Schedule Councils’
expenditure under s.137 or General Power of Competence Reviewed and within guidelines for year. Anti-Virus
Software renewal Virus software due for renewal this month with trend. Determining
the time and place of ordinary meetings of the full council up to and
including the next annual meeting of full
council. As agreed in January 2024 The use
of BACS and Internet banking It was proposed Council continue with present system, all in favour,
item RESOLVED. To
Appoint Company for Annual play area inspections It was proposed Council use Play Safety, all in favour, item RESOLVED. Review
Internal Auditor To continue with present Auditor. Review Councillor Roles and
Responsibilities These
were reviewed and delegated. 65.24 TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY Applications:
None Approvals
by SHDC: None Refusals
by South Holland District Council: None Appeals:
None 66.24 TO CONSIDER ITEMS FOR &
FROM OUTSIDE AGENCIES/PARISH COUNCIL REPRESENTATIVE AND RESOLVE ACCORDINGLY District
Cllr Tyrrell updated Council on his latest newsletter (can be seen on Council
web site) The
PFC informed Council that they had received permission from the Diocese to
site the shelter and bench and the storage container on the Glebe field. 67.24 CLERKS REPORT The
Clerk informed Council: All
correspondence from the April meeting has been dealt with. Council
has one tenant who is late paying the April Allotment rent, the Clerk has
sent a reminder. 2023-24
VAT return has been paid to Council. Council
Pension scheme is now up and running. 68.24
TO REVIEW AGREEMENT WITH PLAYING FIELD COMMITTEE None 69.24 TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY a.
Items for payment under section 137: none b.
Accounts for payment
The above payments were proposed, seconded and
RESOLVED for payment. c.
Money in: SHDC precept £28,000 HMRC VAT refund £8.652.25. d.
To review bank mandates. To remain Cllrs Magnus, Bowser and Eves. Cllr
Eves to endeavour to sort out log in for internet banking. 70.24 TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY a.
LALC - News (circulated) b.
BSH Parish Council Engagement-
reminder of meeting c.
Eastern Green Link - National grid
public consultation d.
Internal Audit report (circulated) e.
West Yorkshire Pension Fund –
Enrolment information f.
Hedgehogs R U (circulated) g.
UKSPF Grassroots Grant Outcome
(circulated) h.
UKSPG Grassroots – Grant decision
(circulated) i.
National Grid – Public
consultation (circulated) 71.24
TO REVIEW RISK ASSESMENTS Council
reviewed new assessments and RESOLVED to accept as put before them/ The
Chair thanked Cllr Zacharias for the work involved in putting these together. Having
undertaken Risk Assessment training Cllr Zacharias informed Council of the
need for signage at both play areas giving contact information for damage and
accidents, also training would be needing if ladders were involved in maintenance
work. Also,
when damage occurs to equipment it needs to be immediately removed or
cordoned off with correct safety fencing. 72.24
TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY
To Resolve on repainting old play
equipment at Glebe field Quotation to be obtained for next
meeting.
Allotments: Nothing to report
73.24
UPDATE ON OWNERSHIP OF TYDD GOTE PLAY AREA AND RESOLVE ACCORDINGLY Awaiting
update. 74.24
UPDATE ON SHARED PROSPERITY FUND APPLICATION & RESOLVE ACCORDINGLY Council
has received confirmation of its successful second bid. Council
elected Cllr Magnus to oversee the Carpark work and to get underway as soon
as possible. A
working party will be formed to undertake the garden. Cllr
Slaymaker and Eves will send information on the sites for speed sign to the clerk,
who will then be able to contact LRSP. However,
following a discussion regarding the constant change and addition of required
information for applications and monitoring reports Council RESOLVED to send
a letter of complaint to the fund. 75.24
TO REVIEW COUNCILS’ BUSINESS PLAN Council
RESOLVED to update the business plan. 76.24
UPDATE ON COUNCIL NEWSLETTER AND RESOLVE ACCORDINGLY Cllr
Eves informed Council the next addition of the newsletter is in draft form
and should be ready to go out by the end of May. 77.24
TO REVIEW FINDINGS AND EFFECTIVNESS OF INTERNAL AUDIT The council reviewed the findings
of the internal auditor and were very satisfied with the internal audit
system. 78.24
TO COMPLETE ANNUAL RETURN GOVERNANCE STATEMENT Council had read the Annual Return and Governance
statement when circulated to them prior to the meeting, the chairman completed the form. The form was
duly signed. 79.24
HIGHWAYS & FOOTWAYS a.
Update on outstanding matters b.
To report any new matters. Council
RESOLVED to purchase 4 more 30mph signs from LRSP. c.
Update on data from speed signs This
has still not been downloaded, Cllr Bowser will do this before next meeting. 80.24
TO COMPLETE ANNUAL RETURN ACCOUNTING STATEMENT Council
had read the Accounting Statement which had been circulated prior to the
meeting and RESOLVED to agree it. The Chairman duly signed the form. 81.24
TO RESOLVE ON DATES OF NOTICE OF EXERCISE OF PUBLIC RIGHTS Council
RESOLVED on Monday 3rd June 2024 to Friday 12th July 2024 82.24
DATE OF NEXT COUNCIL MEETING:
3rd June 2024 at TSM Village Hall 7pm To
Resolve for the council to move into closed session in accordance with the
Public Bodies (admissions to meetings) Act 1960 to discuss
the following matters. This
was not needed as no items to be discussed in closed session. There being no more business to transact the meeting closed at 9.00pm Signed
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