TYDD
ST MARY PARISH COUNCIL
Hedgeview, 231 Broadgate, Sutton St Edmund, Spalding, Lincs, PE120LT
E mail tyddstmarypc@gmail.com
Risk Register
Service Area |
Risk |
Recommendation |
Insurance |
Public Liability (statutory) Employers Liability (statutory) Money & Assault Fidelity Guarantee (Employee/Councillor dishonesty) Libel and Slander Personal Accident Business Interruption Councillors over 80 |
Continue with existing cover And review Annually No accident or death cover |
Payroll |
Loss of data on PC due to system fault Non-compliance with statutory deadlines for submissions of PAYE |
Continue to back up data on monthly basis Continue to ensure all payments and submissions are completed by official deadlines |
Administration |
Loss of services of Clerk (permanent) Loss of services of Clerk (temporary due to sickness or holiday) Payment arrangements Reconciliation |
Immediately advertise Vacancy Contact LALC if emergency cover needed Existing Clerk to back up data Councillor to collect back up data from Clerk and contact LALC for temporary cover Continue reporting all payments to Council. Continue with signatories signing cheque stub/invoices and payment sheet. Monthly back up of accounts on computer Continue with quarterly reconciliations with bank statements and back up computer. |
Precept |
Inadequate monitoring of performance Illegal expenditure |
Continue with quarterly budget report to monitor expenditure against budget Continue to ensure that all expenditure is within legal powers |
Accounting |
Bad record keeping Non-compliance with statutory deadlines for submissions of accounts/Audits etc Non-compliance with internal or external auditors requirements |
Continue to ensure complete and statutory financial records and accounts Continue to ensure all accounts and submissions are completed by official deadlines Continue with use of internal Auditor to ensure all recommendations are met |
Money & Invoices |
Loss of cash Payment of invoices |
No petty cash system used Payment by cheque or BACS signed by signatories (as appointed each May) and invoices countersigned |
Contracts |
Ensure continued best value and continuity of service |
Go to tender for ground maintenance services every 3 years |
Staff |
Lone worker issues Contractors staff |
Continue with Lone worker policy and risk assessment – update annually Ensure all H&S and employment matters are complied with as per tender documentation and requirements |
Volunteers |
Temporary volunteers |
Inform insurers of use of temporary volunteers Ensure volunteers have induction and made aware of any H&S issues |
Property |
Play equipment Gym equipment |
Continue with insurance cover, annual professional full survey, fortnightly checks and ongoing maintenance. (ongoing risk assessment) |
Trees |
Overgrowing/falling/loose branches |
Continue with ongoing risk assessment and monitoring / professional survey every 2years. Ongoing maintenance. |
Allotments |
Increase in expenditure Loss of services of the clerk |
Keep expenditure under review Ensure Council are effectively trained to take over temporary management of the Allotments |
Seating |
Damage to seats |
Continue with regular checks and maintenance |
Bus Stops |
Damage |
Continue with regular checks and maintenance |
Equipment |
Defibrillators Speed Signs |
Continue with regular checks and maintenance |
Version number |
Date Approved |
Amendments Made |
Next Review Date |
V1 |
May 2022 |
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May 2023 |
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July 2023 |
Yes |
July 2025 |
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