TYDD ST MARY PARISH COUNCIL

231 Broadgate, Sutton St Edmund, Spalding, Lincs, PE120LT

E mail tyddstmarypc@gmail.com

9^th May 2023

TYDD ST MARY ANNUAL PARISH COUNCIL MEETING AT TYDD ST MARY VILLAGE HALL

You are hereby summoned to attend a meeting of the above Council on 15^th May 2023 at 7pm

Jane Ripley

Clerk to Tydd St Mary Parish Council

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TO ELECT A CHAIRMAN & DECLARATION OF ACCEPTANCE TO THE OFFICE OF CHAIR TO BE SIGNED

TO ELECT A VICE CHAIRMAN

TO SUSPEND THE MEETING TO ALLOW A PUBLIC FORUM (10 – Minutes)

APOLOGIES FOR ABSENCE with reasons

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DECLARATIONS OF INTEREST - to receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications for dispensation.

SIGNING OF THE MINUTES – Clerk’s Notes from the meeting of 3^rd April 2023 to be accepted as minutes.

REVIEW THE FOLLOWING:

• Review of delegation arrangements to Committees, Panels and Staff.
• Review of terms of reference for Committees and panels.
• Appointment of members to Personnel Panel.
• Appointment of Parish Council Officers
• Appointment of any new Committees. Panels, Working Parties or Task Groups.
• Standing orders and Financial Regulations

• Arrangements (including legal agreements) with other local authorities, not for profit organisations and businesses.
• Council representation on external bodies and reporting arrangements

· General Power of Competence: To Resolve that Council meet the prescribed conditions to for eligibility.

• Inventory of Council land and assets.
• Insurance cover.
• Councils and employee’s membership of other bodies.
• Council Policy & procedure

· Councils’ expenditure under s.137 or General Power of Competence

• Anti-Virus Software renewal

· Determining the time and place of ordinary meetings of the full council up to and including the next annual meeting of full council.

· The use of BACS and Internet banking

· To Appoint Company for Annual play area inspections

· Review Internal Auditor

· Review Councillor Roles and Responsibilities

TO CONSIDER PLANNING MATTERS AND RESOLVE ACCORDINGLY

Applications:

Approvals by SHDC:

H21-0144-23 Mr Francis. The Sycamores, Main Rd, TSM

Erection of detached timber garage

H21-0165-23 Mr Bateman, Dame Barn, Common Way, TSM

Installation of photovoltaic cells to southeast and southwest elevations

H21-0194-23 Mr Bateman, Dame Barn, Common Way, TSM (Listed Building)

Installation of photovoltaic cells to southeast and southwest elevations

Refusals by South Holland District Council:

Appeals:

TO CONSIDER ITEMS FOR & FROM OUTSIDE AGENCIES/PARISH COUNCIL

REPRESENTATIVE AND RESOLVE ACCORDINGLY

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CLERK’S REPORT

TO REVIEW AGREEMENT WITH PLAYING FIELD COMMITTEE

TO CONSIDER FINANCIAL MATTERS AND RESOLVE ACCORDINGLY

a. Items for payment under section 137: none

b. Accounts for payment

Date	Payee	BACS	Item	Chq No	Net	VAT	Gross
4/4/23	Midmeds	8	Defib pads		£56.99	£11.40	£68.39
	HMRC	9	PAYE		£479.19		£479.19
28/4/23	Mrs Ripley	10	Wages April
	SHDC	11	Allotment Rent		£185.00	£37.00	£222.00
	SHIDB	12	Drainage Rates		£253.23		£253.23
	D W Woods	13	Ground Maint TSM		£114.81	£22.96	£137.77
	D W Woods	14	Ground Maint TG		£40.00	£8.00	£48.00
	NLDIDB	15	Drainage Rates		£122.25		£122.25
6/5/23	Defibshop	16	Defib Pads		£66.45	£13.29	£79.74
15/5/23	Mrs L Pilcher	17	Internal Audit		£100.00		£100.00
	Mrs Ripley	18	Expenses
	Welland Print Ltd	19	Newsletters		£95.00		£95.00
	D W Woods	20	TSM Ground Maint		£465.40	£93.08	£558.48
	D W Woods	21	TG Ground Maint		£160.00	£32.00	£192.00

c. Money in: Allotment rent £2390 SHDC precept £27,000 HMRC VAT refund £2197.20.

d Year End Bank reconciliation and spend against Budget (circulated)

TO SIGN OFF YEAR END ACCOUNTS

TO CONSIDER CORRESPONDENCE AND RESOLVE ACCORDINGLY

a. LALC news- circulated.

b. The Pension Regulator – Re-enrolment

c. A Belson – Quotation for Tree Survey

d. SHDC – Acknowledgement of Sec 106 application

e. SHDC – Acknowledgement of Prosperity Fund application

f. Bowser Solicitors – TS & Cs for Instruction by Council

g. Midmeds – Update on Defibrillator pads order

h. Police- Local Newsletter (circulated)

i. PFC – Update on Grant fund application for Zip Wire

TO CONSIDER PARISH COUNCIL RESPONSIBILITES AND RESOLVE ACCORDINGLY

1. Play Area-TSM
2. Play Area – TG

Notice Board

3. Allotments
4. Any Other area

Defibrillators

Speed signs

Bus stop

TO RESOLVE ON REPLIES TO CONSULTATIONS.

TO DISCUSS WIND FARM GRANT APPLICATION AND RESOLVE ACCORDINGLY

UPDATE ON TREES ADJACENT TO TG PLAYING FIELD ON PRIVATE ROAD AND

RESOLVE ACCORDINGLY

UPDATE ON OWNERSHIP OF TYDD GOTE PLAY AREA AND RESOLVE ACCORDINGLY

TO ADOPT RISK ASSESMENTS

TO CONSIDER USE OF COUNCIL WEB SITE AND RESOLVE ACCORDINGLY

TO REVIEW POLICY AND PROCEEDURE

TO RESOLVE COUNCILS’ BUSINESS PLAN

UPDATE ON COUNCIL NEWSLETTER FOR PARISH

UPDATE ON LEVELING UP GRANT AND RESOLVE ACCORDINGLY

TO REVIEW FINDINGS AND EFFECTIVNESS OF INTERNAL AUDIT

TO COMPLETE ANNUAL RETURN GOVERNANCE STATEMENT

HIGHWAYS & FOOTWAYS

a. Update on outstanding matters

b. To report any new matters.

TO COMPLETE ANNUAL RETURN ACCOUNTING STATEMENT

TO RESOLVE ON DATES OF NOTICE OF EXERCISE OF PUBLIC RIGHTS

DATE OF NEXT COUNCIL MEETING: 5^th June 2023 at TSM Village Hall 7pm

To Resolve for the council to move into closed session in accordance with the Public Bodies

(admissions to meetings) Act 1960 to discuss the following matters.

TO RESOLVE ON ADMINISTRATION AND STAFFING MATTERS

a. Clerk Overtime